A Sample Letter On The Coronavirus to Share With Your Patients


Lately, we have been receiving emails from doctors asking if there is any information we can provide on how to address the Coronavirus with patients. We would like to share a template that was provided to us by CalChiro member, Dr. Krista Ward. Review the verbiage below, and please swap out the bold portions to your practice name. We hope this helps you in better dealing with the Coronavirus.


I know that you all are thinking about safety during the current coronavirus spread. I am writing today not to alarm you, but to put you more at ease in knowing the steps we are taking at YOUR PRACTICE NAME to keep you safe and healthy. The virus is likely to cause only mild symptoms in most of us, but it is crucial that we all do our part in preventing its spread.

There are new measures we are now putting into place to minimize patient risk. Because we have patients of all ages and levels of immunity, we are choosing to use the utmost precaution to make sure you are not exposed when you visit YOUR PRACTICE NAME.

As always, the practitioners will be thoroughly washing hands before each patient but will also have hand sanitizer for additional use in each room. We have obtained a list of disinfectants the EPA has approved that can kill COVID-19 and we will be using those to clean rooms in between patients. We will be thorough in cleaning the rooms including adjustment table, face rest, furniture, doorknobs and air between each patient using these disinfectants to reduce risk of exposure. Practitioners and staff will be checking themselves for fever or symptoms and will take time away from clinic as warranted.

We will have disposable thermometers upon arrival and ask all patients to check their temperature prior to being cared for by a practitioner. If a fever is present, we will respectfully ask that you are not seen by practitioners and consider self-quarantine immediately. Fever is usually the initial presentation of COVID-19 even before the presence of a dry cough.

Additionally, please wash your hands upon arrival. We will have hand sanitizer at the entry or you can use the bathroom sink to wash with warm water and soap for at least 20 seconds.

Please stay home if you have a dry cough, shortness of breath or have had a fever in the past 21 days. We will waive the cancellation fee for illness. Inform your doctor of your symptoms.

If you become exposed to anyone who has a confirmed case of COVID-19, we humbly ask that you not come in, (and consider self-quarantine) for 21 days. While many are advising 14 days, there are cases of people spreading it up to 21 days.

For patients over 50 AND suffering from immunocompromised states such as diabetes, lung issues (COPD/asthma) or other chronic medical issues that may require medications like prednisone which affect one’s immune system, we suggest that for your health and safety that you consider not visiting us at this time to minimize your risk. Know that we will be missing anyone who must stay home and will be so happy to see you again after your break!!

Maintain healthy lifestyle habits. Sleep deprivation, stress, excess alcohol or caffeine all decrease immune function. Set yourself up for success with good self-care. Nourish your body with healthy whole foods and drink plenty of fluids.
Consider stocking up on healthful pantry items such as frozen veggies and berries, frozen meats, poultry and fish, bone broth, soup, nuts, seeds, canned beans, grains and teas in case you need to spend an extended time at home.

Thanks in advance for your understanding and patience as we navigate implementing best practices during this time. Please feel free to reach out with any questions or concerns. Be well and enjoy your day!